Reducing Property Fraud

Published On: 24 November 2022

Conveyancers carry out a verification of identity (VOI) check as part of the transfer of property transaction.

This is done to minimise the risk of identity fraud and fraudulent land transactions.

There are two verifications done by conveyancers.

Verification of Identity

This check is carried out with a ‘face to face’ interview with a Conveyancer (or their Agent), plus the client must bring with them current documentation that helps prove their identity.

The identification documents include:

  • Passports,
  • Proof of Age Cards,
  • Change of Name / Marriage Certificates,
  • Birth Certificates,
  • Medicare / DVA Cards
  • Drivers Licences.

Your photo may also be taken as further evidence.

Your Conveyancer will keep a photocopy of your documentation and must keep it on file for a minimum of 7 years from the date of execution.

Change of Name Documents

If you have a birth certificate that shows a different name to the one on your driver’s licence, then you must also have a ‘linking document’ that provides evidence of the change of name – eg: a marriage certificate.

If you are unable to attend a Conveyancer’s Office for identity verification, then your conveyancer can arrange for you to have the ‘face to face’ interview at Australia Post, or they can perform the verification using video technology.

 Verification of Authority

This check establishes the link between the property and the person who has offered it for sale. The check is done to ensure that the seller actually owns the property put up for sale.

The property sellers must produce these documents

  • land tax assessment
  • rates notice
  • utilities notice
  • and mortgage repayment statement.

If you are signing on behalf of another person, then that must also be verified. You will need to provide documents to verify your ability to sign on behalf of another.

For example,

  • power of attorney,
  • trust deed,
  • court order,
  • Probate,

It is important when you are packing to move house to remember not to pack any of  your identity  documents required for verification of identity or authority.

Strathalbyn Conveyancing can answer any questions you may have about the verification of Identity and Authority process.